Facilities Coordinator  Open

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About the job

In the UK's vibrant cities, spread across breathtaking locations such as Cambridge, Oxford, London and Glasgow, Kadans manages an impressive range of facilities. From the enchanting Merlin Place and Babraham Research Campus to the dynamic King's Cross and the innovative Abingdon Science Park, Kadans continues to grow and expand.

Within this growing environment, the vacancy of Facilities Coordinator will become available. With great flexibility and the ability to work from home, this position offers a unique opportunity to support and maintain Kadans' diverse portfolio. While part of the Kadans team, you will continuously discover new growth opportunities and participate in an exciting joint project with Canary Wharf Group to build the largest multi-tenant Life Science building in Europe.

This vacancy invites you to become part of an international, growing company, where the passion for innovation and science comes alive in the stunning facilities Kadans manages in the UK.

Are you looking for the next challenge in your career in one of the most dynamic sectors of the real estate market?

As Facility Coordinator, you will grow along with our innovative company; Kadans Science Partner. And precisely because of this growth, we are looking for a proactive Facility Coordinator for our different locations in the UK. 

About the job
The Facilities Coordinator role forms part of the property management team. 
We have a flexible approach to where our colleagues work and how they manage their time. We would require the new Facilities Coordinator to be in our London office in Canary Wharf and/or Sycamore House in Stevenage at least two days a week.

As Facility Coordinator, you will ensure that everything runs smoothly and that everyone in the building is happy. Partly thanks to you, the building is not only a very beautiful, but also a safe place to work in. In this position, you are the first point of contact for tenants and suppliers of our buildings. Besides your colleagues, you have a lot of contact with external parties such as reception, catering, cleaning and shipping. You process, resolve and record tenant reports. This ranges from a broken lamp and questions about the interior to new plants. You request quotations, substantiate your choices and make the arrangements. Not everything is fixed, so you have the freedom to make choices. What's more: your own initiative is much appreciated. During the work meetings, we discuss initiatives to improve the service and real-life examples are discussed. As Facility Coordinator, you are also responsible for the annual maintenance planning. You coordinate this with the tenant in good time, so they can take it into account as well.

  • As Facility Coordinator, you will be responsible for providing high-quality service to the customer, thus relieving the tenant;
  • You have a good planning and work ahead to keep it that way;
  • Someone who interacts as a sparring partner with our tenants and provides their  
  • In addition, you feel free to make improvements. What is going well and what can be improved? You keep abreast of developments to be able to help customers even further. 
  • Naturally, you keep in touch with the customer with the aim of maintaining the service and customer satisfaction at the desired level. In this way, you expand your cooperation with Kadans' clients.

Some of your daily tasks:

  • You are Issuing of purchase orders to suppliers though our system, Yardi. 
  • Your’e auditing regulary financial coding on Yardi to ensure invoices are correctly coded. 
  • You are Working closely with our Utilities suppliers, site teams and Utilities consultant, coordinate the monthly recharging of these services to our customers. 
  • You set up a New supplier set up for the UK business, working with our colleagues in the Netherlands.
  • You Upload relevant finance and H&S documents to the applicable online portal systems.
  • You are Reviewing key dates and activities and ensuring that the relevant suppliers are instructed to complete actions. 
  • You are given support at General management and updating of the Kadans CAFM system. 
  • You Support the Mobilisation Manager in the setup of all new sites, with a focus on document management and the handover phase from the Kadans development team. 
  • You Manage the diary of the senior leadership team, linking into supplier management and regular meetings with our suppliers. 
  • You attend tenant meetings to support with record keeping.

Where will you work?
It is an exciting time to join the Kadans business in the UK. We have a strong development pipeline of properties in development as well as a properties already completed and are operationally active. 
The purpose of the team best in class, transparent and cost effective property management solutions to the Kadans business and our tenants. 

We have recently hired a new Head of Property to spearhead the expansion of our UK and ROI based property management team, including the mobalistation of our new Innovation Centre at 20 Water Street in Canary Wharf and properties in Kings Cross.

Kadans Science Partner focuses on the development and operation of inspiring business and office buildings, combined with laboratories, cleanrooms, research spaces, conditioned rooms and pilot plants for R&D departments of knowledge institutions, educational institutions and knowledge-intensive companies. We do this in innovative (top) sectors such as food, life sciences, health, living environment, biotechnology, biobased and high-tech semicon. 

We are market leader in Europe and play an important role in the development of start-ups that grow into organisations that play an important role in sustainability and innovation worldwide. Think multi-tenant office buildings with a vibrant community, including lab spaces, clean rooms and pilot plants. Besides that, we provide ready-made answers to complex housing issues and, as owners, we remain actively involved with our tenants. As knowledge and innovation are important drivers of economic growth, we develop ecosystems. These promote cooperation and knowledge sharing not only in the buildings and on the campuses, but in the entire network of relationships.


What do we ask of you?

  • Do you have a professional, result- and customer-oriented attitude?
  • Do you have work experience as a Facility Coordinator? Facility background is an advantage
  • Are you good at organising and setting priorities?
  • Are you fluent in English?
  • Are you IT literate and do you have Excellent communication skills? 

Yes? Then respond immediately!

Working conditions

What do you get from us?

  • As a Facilities Coordinator you will join us directly; we like to commit good people; 
  • A salary between £25,000 to £30,000 gross per annum;
  • At Kadans Science Partner, you will work in an international environment; 
  • Collegial and energetic colleagues who would like to work with you to make the world a bit more sustainable;
  • As Facility Coordinator, you will be given a lot of freedom and responsibility and the space to develop yourself further and grow.

Does this vacancy make your heart beat faster? Then don't wait too long to apply and grab this job before someone else runs off with it. 

Applying is very easy: in three small steps it is done! 
1.    Click on 'respond immediately'.
2.    Fill in your details and upload your CV.
3.    Click send.

For questions about the position and/or the procedure, please contact Hilda Jorritsma (Recruiter at Kadans Science Partner) on telephone number +31 6 11471129


Hilda Jorritsma

Consultant Kadans

Hey, I’m Hilda! Are you interested in this position? I can tell you everything about this great job at this beautiful company. I would be happy to meet with you in person to find out together where your strengths lie and whether this is the right job for you. I hope to speak to you soon. 

Do you have any questions? please call me!

Job features

  • London
  • Property Management
  • 36 - 40 uur
  • MBO